CITY OF MILFORD JANUARY 5, 2016 MINUTES A regular meeting of the Mayor and Council of the City of Milford, Nebraska was held at the Webermeier Library Building in said City on the 5th day of January 2016 at 7:30 pm. Present were: Mayor Bruha; Council members: Baker, Fortune, Heckman, Kral; Attorney Carlson; Maintenance Supt. TeSelle; Chief of Police Siebken and City Clerk Hoggins. Notice of the meeting was given in advance thereof by publishing in the Milford Times; a designated method for giving notice, as required by law. CALL TO ORDER: Mayor Dean Bruha called the meeting to order. Nebraska Open Meetings Act requirement met. MINUTES: Approved the minutes of the 12/1/15 meeting. PAYMENT OF BILLS: Approved payment of bills by the Auditing Committee. Abbreviation for bill listing: Fe, Fee; Ml, Mileage; Re, Reimbursement; Se, Services; Su, Supplies; Ex, Expense. SALARIES: $25,621.87 GENERAL FUND: Ben Nissen, Re, 51.08; Darron Stauffer, Re, 41.45; U.S. Postmaster, Ex, 205.32; Ameritas, Se, 1489.45; Union Bank, Se, 828.00; Aflac, Se, 380.83; Aloha Roth, Ex, 25.00; Aramark, Se, 860.44; AT&T, Ex, 5.62; Black Hills Energy, Se, 477.25; Canon Financial, Ex, 254.00; Canon Solutions, Ex, 87.43; Concrete Works, Ex, 35727.00; Culligan, Ex, 15.00; D&D Communications, Ex, 790.00; Eakes, Su, 19.98; Farmer’s Co-op, Ex, 1067.95; Forrest Siebken, Re, 144.90; Hawkins, Su, 420.28; Leggette, brashears & Grahm, Se, 3729.38; Matheson, Su, 100.80; Memorial Health Care Systems, Se, 653.00; Midwest Auto Parts, Su, 340.07; Milford Art Club, Ex, 25.00; Municipal Supply, Su, 9202.94; Mutual of Omaha, Ex, 1197.40; NE Dept of Roads, Su, 288.00; NE Environmental Prod. Ex, 438.81; NPPD, Se, 4900.05; Newman Traffic Signs, Ex, 393.01; Northern Lawn & Underground, Ex, 287.30; One Call Concepts, Se, 32.20; Pac-N-Save, Ex, 2.49; Pizza Kitchen, Ex, 160.00; Police Officers Assoc., Fe, 64.00; Sam’s Club, Fe, 135.00; Seward Co Public Power Dist, Se, 461.33; Seward Co. Attorney, Ex, 2500.00; Seward County Court, Ex, 6.00; Seward Co. Independent, Se, 254.80; Seward Lumber, Su, 59.84; Shell Fleet Plus, Su, 145.92; Shell Fleet Plus, Su, 29.16; Sunrise Country Manor, Se, 556.50; Super Spray Car Wash, Ex, 150.00; TooFast Supply, Ex, 93.42; Verizon Wirless, Ex, 96.16; Verizon Wireless, Ex, 53.21; Waste Connections, Se, 91.56; Windstream, Se, 652.02; Wolfe, Snowden, Hurd, Luers, & Ahl, Se, 1228.75; Acuity Specialty Products, Ex, 903.46; Dearborn National, Ex, 116.96; Federated Health Ins., Ex, 6053.61; Verizon Wireless, Ex, 134.85; Verizon Wireless, Ex, 40.01; Ameritas, Se, 1489.45; Union Bank, Se, 828.00; Aloha Roth, Ex, 75.00; Baker & Taylor, Su, 533.13; Bob Rabe, Ex, 60.00; Card Service Center, Ex, 1256.50; Petty Cash, Ex, 17.95; Concrete Works, Ex, 16074.00; Culligan, Ex, 140.30; Electronic Engineering, Ex, 136.00; Emblem Enterprises, Ex, 147.08; George Matzen, Re, 456.86; HD Supply Waterworks; Ex, 70.00; Hotsy, Ex, 101.77; JEO Consulting, Ex, 2500.00; Kremer’s, Ex, 36.11; Meyer Automotive, Ex, 1639.02; Mid America Recycling, Se, 15.25; Mike Roth, Se, 230.00; Milford Community Chamber, Fe, 75.00; Milford School Dist, Ex, 95.00; Municipal Supply, Ex, 135.18; NE Rural Water Assoc, Fe, 225.00; Nebraska Public Health, Ex, 30.00; Northern Lawn & Underground, Ex, 135.75; Pearson Counseling, Ex, 175.00; Penworthy, Su, 108.00; Sack Lumber, Su, 209.94; Shell Fleet Plus, Su, 523.22; The Greener Cleaners, Se, 310.00; TooFast Supply, Ex, 715.81; Union Bank, Ex, 446.66; Walmart, Su, 219.51; Windstream, Se, 205.06; Zito Media, Ex, 8.09 REPORTS OF OFFICERS, BOARDS AND COMMITTEES: Written reports: Milford Housing Authority minutes for 12/10/15; Milford Aging Services Committee minutes for 12/21/15. December monthly reports: Website overview, Building Inspector and Library. Fortune - Conversation was held between the City and the School regarding the well site. Kral reported 15 rescue calls and 1 fire call. Fortune - the School has offered another site for the well, if this one doesn’t work out, north of the football field. TeSelle – Trained on the new tar machine. Chief Siebken – Officer Barker started yesterday. A 2016 Police Interceptor Sedan cruiser was ordered. Baker reported on the new Seward County Vision Group. Baker requested a special meeting for the end of January to go over the core values and meet with the consultant to hear about the vision of the group. We received a letter of resignation from the Sr. Center Director Marilu Fichtner. COMMUNICATIONS: *Sales tax received for the month of 10/15 in the amount of $16,658.94. *Invitation to attend the Seward/York County Emergency Management meeting on 1/11/16 at the Harvest Hall Event Center, Seward. *Attorney Carlson was asked to send a letter to a landlord that is carrying an outstanding utilities balance. NEW BUSINESS: Discuss/Action – Restatement of City Retirement Plan: Larry Heyen noted the restatement of the City Retirement Plan is required every 6 years. Larry introduced Ameritas area manager Josh Ruhnke. Areas of discussion included: Eligibility conditions, Minimum age requirement, Exclusion of seasonal/part time employees; Employer Contribution, Adding a 457 Plan with Roth contributions, Vesting, Forfeitures and Age Distribution. Mr. Ruhnke will proceed with the changes and present the completed document for approval. Update from SEMA Project Manager – RR Project: SEMA Project Manager Drew Abbott updated the Council on the closures of Hwy 6 while working on the RR overpass. The Council questioned Mr. Abbott about closing the tracks at Walnut St. and also northwest of town at the Easter Seal Camp crossing. Mr. Abbott understood that the RR was waiting on a decision from the City. The Council had not heard back from the RR since last May when they addressed the public on the project. Mr. Abbott was asked to relay to the RR that the City would like to consider further discussion on closing the crossings. Review One & Six Year Plan, set date for Public Hearing: Troy Johnston with JEO presented the current One & Six Year information and asked if there were any changes to be made to the Plan. The Council reviewed the projects and noted no change at this time. The Public Hearing for the One & Six Year Plan will be held at the regular February meeting. Appointments/Re-Appointments: Approved the Mayors recommendation to appoint Andrea Gardiner to the Library Board. Approved the re-appointment of DeAnn Portz to the Housing Authority. Approved the Mayors recommendation to re-appoint Craig Bontrager, Josalyn Taylor, Kim Zegers and Carrie Maple to the Pool Board. Approve 2016 Committee List: Approved the 2016 Committee List. Discuss/Action – Salary Adjustment: Mayor Bruha discussed a pay increase for Mark Frey, as he has been an important asset to the maintenance dept. Council approved to increase Mark Frey’s hourly rate to $12.00. Discussion was held regarding the increase of minimum wage to $9.00 per hour as of 1/1/16. Municipalities are exempt from the minimum wage requirement but the Council expressed their desire to make increases. Council authorized a pay increase to $9.00 per hour for pool staff, seasonal staff, Jessica Wang, Sarah Long, Mavis Ferris and Craig Carritt meeting the minimum wage requirement. Discuss/Action – Continue Main Street membership: Council member Baker asked to table this item as there may be a possibility that the funding could come from the new Countywide Vision organization being formed. Item tabled. Discuss/Action – Sale of Street Brick: Gary mentioned with the last several street projects, we have a lot of brick and they are now being stored on pallets. He is running out of storage room and would like to sell as many as possible. In the past it was decided to keep the brick sales as local as possible but we have so many he would like to consider outside sources as an option to sell the brick. Attorney Carlson informed the Council that a resolution must be passed in order to sell excess property. The Council will take action on this resolution at the next regular meeting. Discuss/Action – Option to Purchase Real Estate: Mayor Bruha started by reviewing what was in the purchase agreement. If there are any areas of remediation, the sellers will need to take care of those issues. The money has been appropriated and if the Council is in agreement with the Purchase Agreement a notice will be published in the paper and then a 30 day wait period will occur. If no remonstrance is filed then we are good to go with purchase. The funds have been budgeted in the General Account and will come from the reserve funds. Mayor Bruha entertained a motion to approve this agreement. Council approved the offer of the purchase agreement. Baker had a question: Emily, do you know what building we are talking about? She answered, not yet. Baker asked her if she knew what we were doing with this building, what our intent was. Mayor Bruha stated, the building, the property, is located at 503 1st Street, and formerly known as Hill’s Country Inn. It’s the City intent to acquire the property so we can then demolish it along with the City Hall building to build a new city municipal building. Amend Ordinance No. 879 – ATV/UTV: Chief Siebken is asking for a revision of the ATV/UTV Ordinance. Individuals are placing the permit stickers in areas where he cannot see them. The ordinance states that they place them on the left rear fender. In looking at some ATV’s there isn’t much room for the decal. Chief suggested purchasing a plate for the permit to be attached to so the owners can hang them off the fender or tail light. Chief Siebken presented the language used for license plates. After much deliberation the Council amended Ordinance #879 to read as follows: (9) f. The issued permit shall be prominently displayed and plainly visible from the rear of the operator’s all-terrain or utility type vehicle. All letters, numbers, printing, writing and other identification marks upon such Permits shall be kept clear and distinct and free from grease, dust, or other blurring matter, so that they shall be plainly visible at all times during daylight and under artificial light in the nighttime. (9) g. No person shall attach to or display on such ATV/UTV any (a) Permit or registration certificate other than as assigned to it for the current registration period, (b) fictitious or altered Permit or registration certificate, (c) Permit or registration certificate that has been cancelled by the City of Milford, or (d) Permits lacking current validation decals. Baker mentioned a strategic planning meeting he attended at the Milford School District. He noted that there was conversation amongst the people in attendance regarding combining efforts between the School Dist. and the City. ADJOURNMENT: Meeting adjourned. Jeanne Hoggins, City Clerk Dean A. Bruha, Mayor MT — January 20, 2016
