CITY OF MILFORD OFFICIAL PROCEEDINGS AUGUST 4, 2015 A regular meeting of the Mayor and Council of the City of Milford, Nebraska was held at the Webermeier Library Building in said City on the 4th day of August 2015 at 7:30 pm. Present were: Mayor Bruha; Council members: Baker, Heckman, Kral; Attorney Carlson; Maintenance Supt. TeSelle; Chief of Police Siebken; Library Director Matzen and City Clerk Hoggins. Absent: Council member Fortune. Notice of the meeting was given in advance thereof by publishing in the Milford Times; a designated method for giving notice, as required by law. CALL TO ORDER: Mayor Dean Bruha called the meeting to order. Nebraska Open Meetings Act requirement met. MINUTES: Approved minutes of the 7/7/15 and 7/15/15 meetings. PAYMENT OF BILLS: Approved payment of bills by the Auditing Committee. Abbreviation for bill listing: Fe, Fee; Ml, Mileage; Re, Reimbursement; Se, Services; Su, Supplies; Ex, Expense. SALARIES: $38,682.87 GENERAL FUND: REPORTS OF OFFICERS, BOARDS AND COMMITTEES: Written reports: Milford Aging Services Commission minutes for 7/28/15; Milford Housing Authority minutes for 7/9/15; Planning & Zoning minutes for 7/21/15; Recreation Board minutes for 7/30/15; Website overview for 7/15; Library Report for 7/15; Milford Police Dept. activity report for 6/15. Baker – replacing Sr. Center door; minor damage to the Sr. Center car; Recreation Board met to formulate soccer teams. Kral – 15 rescue calls and no fire calls. TeSelle – busy with clean up from the wind storm, NDEQ required permitting the burn pile; wells are handling the summer water usage. Chief Siebken – monitoring the parking behind D.Q. Matzen –there has not been a large strain on the HVAC system thus far. J. Hoggins – Researched options for health insurance and we will be making a change. Worked with Krista and researched procedures for potentially bonding a new municipal building. Received request from BNSF regarding changes to the public right-of-way. Heckman – Pool closing August 10th and the season went well. COMMUNICATIONS: *Sales tax received for the month of 5/15 in the amount of $11,150.44. *Thank you received from the Willis Heyen Family for the funeral floral arrangement. UNFINISHED BUSINESS: Discuss/Action - Water Study Report – JEO: Leah Kottwitz presented the 2015 Water System Preliminary Engineering Report which is to be submitted to the State of NE for funding assistance. She also presented two proposals; one for a hydrogeological evaluation to predict potential drawdown impact resulting from the city’s addition of a third well and to determine a proposed location. The second was a cost estimate to drill a test well and water quality testing. Leah informed the council that they should be considering a second area for a well just in case the proposed site does not produce the water quality/quantity that we are seeking. The Council decided to wait on making any decisions until Fortune was present. Discuss/Action – Sidewalk Bids: Only 1 bid was submitted, item tabled. NEW BUSINESS: Approve Initial Order for the Webermeier Scholarships: Approved payment of 19 Webermeier Scholarships in the amount of $526.32 per student for the 1st Semester of the 2015-2016 school year. Award Sr. Center Meal Bid: Accepted the meal bid from Sunrise Country Manor in the amount of $5.25 per meal. Discuss/Action – Roof top HVAC Unit for Library: Awarded the bid to replace the HVAC unit at the Webermeier Bldg. to Milford A/C & Appliance in the amount of $12,049.00. Milford Boy Scouts Troop 290 – Q & A of Governing Body: Scout Leader Terry Franzen informed the Council that the Scouts were working on a Government merit badge and one of the requirements is to attend a meeting. The Scouts presented questions to the Council and discussion was held accordingly. The Scouts were asked, what they thought would make Milford a better place. Responses: happy with the way things are, more restaurants, need more variety and shooting/archery range. Discuss/Action – Vacation/Sick Leave pay-out options: Heckman noted it was time we do something different regarding accrued vacation time. There are a few employees with a tremendous amount of vacation time and it is tough to budget the pay-out of a possible retirement or resignation. With funds available from this year’s budget we should consider paying down some of these employees and setting a new standard for accrued vacation time. Heckman has talked to Krista and she suggested putting a limit/cap on what an employee could accrue each year. The max accrual time will need some further discussion. Krista will work on a proposed revision for our next meeting. Review/Additions to figures 2015-2016 Budget: Hoggins added an additional 1,000 to her meetings and training line item. Bruha also noted adding some funds into the General account for possible property acquisition. Line items will be added to fund 34 to address the flow of money for proposed grants. Black top Welch Park Rd. – Heckman reported on how bad the pot holes are on Welch Park Rd. and would like TeSelle to gather quotes on black top repairs and bring those quotes back to the Council for consideration. Salary/Merit Increases 2015-2016 Fiscal Year: Heckman and Baker put together and presented 2 scenarios. The 2 options up for discussion include an overall 1.83% increase and a 2.06% increase. Chief Siebken commented on behalf of the Police Dept., when comparing with other Departments, one of the biggest incentives is our benefit package. Kral noted that in February we may be faced with a new federal regulation and rather than waiting we should take action now. Baker explained that the Department of Labor is proposing a rule increasing the salary threshold from $455 per week to $970 per week to be exempt from the FLSA minimum wage and overtime pay. Heckman made a proposal for next year: Each Council member should put their salary recommendation together, for the employees they are responsible for, and hand them to the Mayor. The Mayor should be the one putting these proposals together and presenting salary increases to the Council. We need to look at what’s available in our overall budget. Kral mentioned it would be helpful if Rick was available. We will add this item to the special meeting agenda. ADJOURNMENT: Meeting adjourned. Jeanne Hoggins, City Clerk Dean A. Bruha, Mayor Joyce Gambel, Re, 75.00; Danielle Jolly, Re, 43.79; Brandon Wagner, Re, 57.67; Sandra Watson, Re, 11.83; Matt Morrison, Re, 27.86; Tara Adams, Re, 5.00; U.S. Postmaster, Ex, 205.03; Ameritas, Ex, 1642.50; Union Bank, Ex, 778.00; Allied Insurance, Ex, 64.00; Allied Surveying, Fe, 283.00; Aramark, Se, 1052.73; Assured Fire Protection, Se, 133.00; AT&T, Ex, 13.39; Black Hills Energy, Se, 377.09; Bonsall Pool Com, Su, 221.20; Canon Financial Serv, Fe, 254.00; Canon Solutions, Fe, 89.54; Consolidated Management, Ex, 98.25; Dan MCElravy, Fe, 105.00; Eakes Office Solutions, Su, 93.33; Emergency Medical Products, Su, 380.25; Farmers Cooperative, Ex, 1576.33; Hawkins Inc., Ex, 119.60; Heiman Inc, Su, 122.69; Jeremy Geidel, Fe, 60.00; John Deere Financial, Ex, 1148.95; JR Welding, Fe, 35.00; Kendall Hoggins, Su, 150.00; Milford ValuRite Pharmancy, Su, 30.77; NE Motor Parts, Su, 206.94; NPPD, Se, 7769.11; St of NE Dept. of Labor, Ex, 940.00; Pac-N-Save, Su, 57.18; Pizza Kitchen, Su, 255.20; Powerplan, Fe, 396.31; Rediger Automotive, Se, 188.07; Sam’s Club, Su, 1154.72; Servi-Tech Inc., Fe, 121.00; Seward Co Independent, Fe, 266.63; Shell Fleet Plus, Ex, 282.02; Shell Fleet Plus, Ex, 29.10; Sunrise Country Manor, Ex, 556.50; TCA, Se, 213.97; Troy Pickerill, Ex, 685.14; Tvrdy’s Lock & Key, Ex, 48.00; Union Bank & Trust, Fe, 30.00; Uribe Refuse Service, Se, 133.00; Verizon Wireless, Su, 60.10; Verizon Wireless, Su, 95.54; Verizon Wireless, Su, 104.49; Waste Connections of NE, Se, 443.81; Windstream, Se, 715.87; Zach Cambier, Fe, 60.00; Zito, Se, 5.09; AFLAC, Ex, 380.83; AYSO Natl. Office, Su, 1000.00; BCBS, Ex, 8103.52; Dearborn National Life Ins. Co., Ex, 123.84; Verizon Wireless, Su, 40.01; Ameritas, Ex, 1644.90; Union Bank, Ex, 778.00; Aloha Roth, Su, 25.00; Arlene Mortiz, Re, 23.90; Baker & Taylor, Su, 798.77; Black Hills Energy, Se, 24.77; Blue River Transmissions, Se, 530.11; Bonsall Pool, Su, 24.95; Card Service Center, Su, 426.57; Cash-Wa Distributing, Su, 196.60; Central Contracting Corp, Fe, 18517.00; Culligan Water, Fe, 82.05; DEMCO, Inc, Su, 245.14; Emergency Medical Products, Su, 167.55; George Matzen, Su, 177.99; Gerhold Concrete, Se, 385.37; Hawkins Inc, Su, 986.04; Heartland Auto Body, Fe, 135.00; John Henry’s, Se, 245.90; Kelly-CreswellComp, Su, 149.31; Kendall Hoggins, Re, 138.00; Kremers’s Inc., Se, 660.75; Martin Excavating, Se, 200.00; Mid America Recycling, Fe, 47.75; Milford School Dist, Fe, 10.00; Municipal Supply, Inc., Su, 2211.35; Ne Dept of Ag, Fe, 150.00; NE Environmental Prod, Se, 1693.52; DHHS-NE Public Health, Su, 30.00; NPPD, Se, 2138.57; Newman Traffic Signs, Su, 173.38; NE Lawn & Underground, Ex, 325.85; Seward Appliance Repair, Se, 68.00; Seward Electronics, Fe, 460.70; Shell Fleet Plus, Ex, 651.64; TooFast Supply, Su, 113.26; Union Bank, Ex, 388.50; Walmart, Su, 373.19; Windstream, Se, 612.92; Your PC Express, Su, 371.00; Zito Media, Su, 8.09 MT — September 9, 2015
