MEETING MINUTES CITY OF MILFORD REGULAR MEETING JANUARY 7, 2014 A regular meeting of the Mayor and Council of the City of Milford, Nebraska was held at the Webermeier Library Building in said City on the 7th day of January at 7:30 pm. Present were: Mayor A. Bruha; Council members: Baker, Fortune, Heckman, Kral; Attorney Blevens; Chief of Police Siebken, Maintenance Supt. Frey and City Clerk Hoggins. Notice of the meeting was given in advance thereof by publishing in the Milford Times; a designated method for giving notice, as required by law. CALL TO ORDER: Mayor Bruha called the meeting to order. Nebraska Open Meetings Act requirement met. MINUTES: Approved the minutes of the 12/3/13 meeting. PAYMENT OF BILLS: Approved payment of bills by the Auditing Committee. Abbreviation for bill listing: Fe, Fee; Ml, Mileage; Re, Reimbursement; Se, Services; Su, Supplies; Ex, Expense. SALARIES: $27, 995.31 GENERAL FUND: NE Dept of Rev, Ex, 1744.53; City of Milford, Ex, 87.66; Ronnie Duhrkopf, Re, 17.16; Dade McDonald, Re, 25.96; Julio Vazquez, Re, 71.08; US Postmaster, Ex, 194.45; BCBS, Ex, 1265.01; Ameritas, Ex, 1694.82; Union Bank, Ex, 845.00; Ackerman Rock, Ex, 1921.64; AFLAC, Ex, 563.80;Aramark, Se, 1698.03; Black Hills Energy, Se, 719.21; Blue Valley Pest Cont, Se, 50.00; Canon Solutions, Su, 103.72; Cash-Wa, Ex, 192.95;City of Milford, Ex, 72.66; Culligan, Su, 114.70; DHHS, Ex, 115.00; Diode, Sr, 55.22;Eakes, Su, 185.56, Electronic Engineering, Sr, 650.00; Farmers Co-op, Ex, 2313.06; Forrest Siebken, Re, 142.20; Great Plains Uniform, Ex, 67.50;Heartland Auto Body, Se, 361.97; John Deere, Ex, 48.92; Mark Frey, Re, 149.99;Matheson Tri-Gas, Su, 84.63; Midwest Refuse, Se, 118.15; Milford A/C, Se, 188.00; Milford Art Club, Se, 25.00; Mutual of Omaha, Ex, 926.85; Nebraska Environmental Prod, Su, 629.86; NE Motor Parts, Ex, 26.53; NPPD, Se, 5881.03; Newman Traffic Signs, Ex, 188.96; One Call Concepts, Se, 16.95; PAC-N-Save, Ex, 6.95; Paper Tiger Shreddig, Se, 75.00; Pizza Kitchen, Ex, 152.50; Plains Power & Equip, Se, 136.55; Rediger Auto, Se, 11.70; Roxanne Roth, Se, 50.00; Sam’s Club, Ex, 135.46; Servi-Tech, Su, 96.70; Seward Co Public Power Dist., Se, 588.51; Seward Co Independent, Se, 110.70; Shell Fleet Plus, Ex, 107.41; Shell Fleet Plus, Ex, 36.65; Sunrise Country Manor, Su, 724.50; Verizon Wireless, Ex, 80.04; Windstream Nebraska, Se, 260.76; American Building Inspectors, Fe, 740.00; BCBS, Ex, 9305.61; Fort Dearborn, Ex, 89.44; Mutual of Omaha, Ex, 30.24; Ameritas, Ex, 1695.40; Union Bank, Ex, 845.00; ASCAP, Ex, 330.00; American Water Works Assoc., Ex, 72.00; Baker & Taylor, Su, 81.57; Blevens Law Office, Se, 350.00; Canon Financial, Se, 254.00; Christina Matzen, Re, 144.95; City of Milford, Ex, 67.16; Culligan, Su, 17.95; Data Tech, Ex, 73.69; Ed Roehr Products, Ex, 160.00; George Matzen, Re, 497.51; Hawkins Inc, Su, 1503.93; Heartland Auto Body, Se, 88.00; JEO Consulting Group, Ex, 2350.00; JR Welding, Ex, 435.00; League of NE Municipalities, Ex, 70.00; Lynn Peavey Company, Su, 64.50; Memorial Health Care Systems, Ex, 390.00; Milford School Dist. #5, Ex, 120.00; Municipal Supply Inc., Su, 16782; NE Public Health, Su, 30.00; NMC Exchange LLC, Se, 506.00; Omaha World Herald, Ex, 114.40; RACOM Corp, Ex282.00; Sack Lumber, Su, 488.88; Seward County Independent, Ex, 41.40; Shell Fleet Plus, Ex, 664.74; Toofast Supply, Su, 120.61; Union Bank, Ex, 450.50; Verizon Wireless, Se, 96.34; Verizon Wireless, Se, 104.90; Verizon Wireless, Ex, 40.01; Voss Lighting, Su, 94.25; Walmart, Su, 557.64; Zito Media, Ex, 8.78. REPORTS OF OFFICERS, BOARDS AND COMMITTEES: Written reports: Milford Housing Authority minutes for 12/12/13; Pool Board minutes for 12/4/13; Milford Economic Development Committee minutes for 12/16/13 and 1/6/14; Police Dept. Activity Report for 12/13; MVFD Rescue NARSIS Report for 12/13. Fortune and Frey have discussed the possibility of a new subdivision with Dave Henke, we just need to know if Larry Jantze is ready to go. Heckman - discussion with the Pool Board and Dave Henke regarding replacing the pool slide. Chief Siebken – Officer Hull returned to duty. An arrest was made regarding a burglary. Baker attended the following meetings: Strategic Planning Survey meeting with NPPD rep. Craig Vincent along with Mayor Bruha and City Clerk Hoggins; MEDC meeting on 12/16/13 and 1/6/14. The Webermeier Scholarship Committee would like to meet in January regarding guidelines. Discussion was also held regarding the beginning stages of the walking/biking trail study. The winter youth basketball program will start this Saturday. Baker asked for the credit/debit process to be added to the February agenda. COMMUNICATIONS: *Sales tax received for the month of 10/13 in the amount of $15, 908.31. *Mayor Bruha reported that he and Frey met with Jay Bitner and Jeff Ball with NRD to discuss potential projects relating to storm sewer drainage and run off. NEW BUSINESS: Update on City of Milford’s new website: Ashley Cameron presented 2 different designs, of the cover page, for the new City website. She also explained the tabs and how the site can be utilized by the public to access information. The Council will notify Hoggins of their choice of design. Review One & Six Year Plan – Dave Henke: Mr. Henke explained briefly that there are 2 projects on the 6 year plan; paving of Oak Ave. and Welch Park Rd. Set Public Hearing Date for One & Six Year Plan: Mayor Bruha set 2/4/14 as the date for the Public Hearing regarding the One & Six Year Plan. Authorize signature of approval procedure for swimming pool slide and climbing wall – JEO: Councilmember Heckman reviewed the letter presented by JEO explaining the “approval procedure” and formalities of purchasing the new slide and climbing wall for the pool. The engineering fee is approximately $4, 000.00. The money has been budgeted for this project. Authorized the Mayor to sign the letter of intent to have JEO start the engineering process for the pool project. Execution of the Professional Service Agreement – DWSRF Project: Dave Henke explained that the document is the Standard Professional Agreement created by DEQ. The agreement applies to the scope of services that JEO will provide for the City of Milford. The total cost of the agreement will not exceed $20, 000.00 and Milford will participate with $5, 000.00. Authorized the Mayor to sign the agreement between the City of Milford and JEO for the preparation of the Drinking Water State Revolving Fund. Action on Economic Development Committees Recommendation for LB840 Funding (2 Applications): An application was submitted by Jonathan Jank for $1200.00 to help fund Seward County’s Rural Futures Institute Internship Program. The City Council agreed with the MEDC recommendation to deny the application as they felt it did not meet the guidelines of the MED plan. Application denied. A second application was made by Jonathan Jank for $2, 000.00 to cover the cost of an Environmental Study which is required by the Community Development Block Grant funding for the purpose of paving a ½ mile section on Van Dorn Rd. Digitec has agreed to add 10 new full time positions as a condition of this funding. Baker has concern because the location of business is outside the corporate limits and not within our 1 mile jurisdiction. They worked months on the guidelines and with this application they would already be asking approval to waive them. Kral agreed with Baker and also questioned participating in a paving project outside the city limits when the City of Milford has paving projects that need to be completed. Council decided not to approve the funding. Discuss/Action use of ATV/UTV on public streets – Sean Kremer: Roy Cast offered his reasons why he supports the use of ATV/UTV on the streets. He also referenced the petition of roughly 55 signatures supporting the use of ATV/UTV on the streets. His concern is for farmers and people to meet their needs of getting fuel, car wash and repairs. Council member Kral questioned the petition because it did not show an address or age of individuals signing. Council member Kral asked for the Chief of Police’s opinion. Chief Siebken is still opposed to these vehicles on the streets of Milford. They don’t mix well with traffic and they are difficult to see. We already have a golf cart ordinance in place to access the Golf Course. Fortune has been approached several times about possibly using golf carts on more of a daily use. He would like to research what other communities have experienced as far as problems or not. Joe Schluckebier has read the Seward Ordinance and feels it’s pretty good. It outlines that the vehicles can only be driven from sunrise to sunset, operators must have a driver’s license and insurance. He also talked with Mayor Eickmeyer from Seward regarding their experience. Mayor Eickmeyer noted that they haven’t had any known issues, no accidents and it’s convenient for those who utilize them. Discussion was then held regarding driving ATV/UTV’s on the highway and age requirements. Sean Kremer noted he would be in favor of using a UTV similar to the city maintenance crew for his personal business in town. Baker reinforced the importance of insurance and an appropriate driving age requirement. Fortune would like to see an ordinance written that would fit our needs, look at it, debate it, and see if we want to pursue it or not. Item tabled. Approve 2014 Committee List: Approved the 2014 Committee List as presented. Discuss/Action Strategic Planning Survey, set date for retreat: Baker explained the next step is to review the results of the survey as a group and vote on our priorities. A document will be generated from our answers outlining our goals, both short term and long term. The document can be used during the budget process. Hoggins was instructed to line up the retreat. Appointments: Approved reappointing Larry Lindquist and Marian Eicher the Milford Economic Development Committee term expiring 12/31/2017. ADJOURNMENT: Meeting adjourned. Jeanne Hoggins, City Clerk Dean A. Bruha, Mayor MT — January 22, 2014
