OFFICIAL PROCEEDINGS CITY OF MILFORD REGULAR MEETING MAY 5, 2015 A regular meeting of the Mayor and Council of the City of Milford, Nebraska was held at the Webermeier Library Building in said City on the 5th day of May 2015 at 7:30 pm. Present were: Mayor Bruha; Council members: Baker, Fortune, Kral; Chief of Police Siebken, Maintenance Supt. TeSelle and City Clerk Hoggins. Absent: Council member: Heckman. Notice of the meeting was given in advance thereof by publishing in the Milford Times; a designated method for giving notice, as required by law. CALL TO ORDER: Mayor Dean Bruha called the meeting to order. Nebraska Open Meetings Act requirement met. MINUTES: Approved the minutes of the 4/7/15 meeting. PAYMENT OF BILLS: Approved payment of bills by the Auditing Committee. Abbreviation for bill listing: Fe, Fee; Ml, Mileage; Re, Reimbursement; Se, Services; Su, Supplies; Ex, Expense. SALARIES: $27,530.56 GENERAL FUND: Aloha Roth, Ex, 80.00; Aramark, Su, 1100.22; AT&T, Ex, 24.71; Black Hills Energy, Se, 1049.39; BSN Sports Inc., Ex, 336.00; Canon Financial Services, Fe, 254.00; Canon Solutions America, Ex, 115.85; Cash-WA Distributing, Su, 139.25; Consolidated Management Co., Ex, 302.25; Culligan Water Conditioning, Su, 68.75; Dempsters, LLC, Ex, 92.31; D&D Communications, Ex, 906.00; Eakes Office Solutions, Su, 160.00; Emergency Medical Products Inc., Su, 823.01; Erica Pallas, Ex, 12.08; Eugene Riser, Re, 40.86; Farmer’s Cooperative, Ex, 1015.18; Gerhold Concrete Company, Inc., Ex, 70.41; HD Supply Waterworks LTD, Ex, 36.90; Hawkins Inc., Su, 385.91; John Deere Financial, Ex, 69.39; Kiner Supply, Ex, 118.06; Matheson Tri-Gas Inc., Fe, 96.72; Memorial Health Care Systems, Ex, 379.50; Menards-Lincoln North, Ex, 907.00; Meyer Laboratory, Inc., Su, 148.80; Meyer Automotive, Su, 498.22; Midland Recycling, Se, 54.00; Milford Fire & Rescue, Ex, 2022.50; Milford Plumbing Inc., Ex, 460.41; Municipal Supply, Inc. of NE, Ex, 939.27; Nebraska Motor Parts Co., Ex, 797.11; Nebraska Public Power District, Se, 5046.68; One Call Concepts, Ex, 28.50; Pac-N-Save Milford, Ex, 119.55; Pizza Kitchen, Ex, 192.50; Ramada Inn, Ex, 140.00; Seward Lumber, Ex, 74.50; Shell Fleet Plus, Ex, 164.51; Sunrise Country Manor, Su, 640.50; TCA Outdoor Power, Ex, 181.98; Union Bank & Trust Company, Fe, 15.00; Verizon Wireless-FJ, Ex, 53.32; Verizon Wireless-P, Ex, 104.92; Windstream Nebraska Inc., Se, 656.15; Kansas Payment Center, Ex, 177.23; Union Bank, Ex, 778.00; Ameritas, Ex, 1663.76; Police Grant Fund, Ex, 250.00; Rec. Concession Stand, Su, 1935.60; Union Bank, Ex, 753.00; Union Bank, Ex, 25.00; Aloha Roth, Ex, 40.00; Baker & Taylor, Su, 384.99; BSN, Su, 112.00; Card Service Center, Ex, 602.23; Carroll Construction, Su, 135.87; Consolidated Management, Ex, 172.25; Culligan, Su, 61.60; Hawkins, Ex, 1234.54; I-80 Pony League, Ex, 20.00; JEO, Ex, 4033.00; Meyer Lab, Su, 2789.17; Milford School Dist, Ex, 480.00; Municipal Supply, Ex, 1923.89; NE Public Health, Ex, 240.00; NMVCA, Ex, 60.00; Orschlen’s, Ex, 359.78; Reader Service, Su, 13.99; Sack Lumber, Ex, 62.94; Shell Fleet Plus, Ex, 840.69; TooFast Supply, Ex, 235.91; Tvrdy’s Lock & Key, Ex, 120.69; Union Bank, Se, 388.50; WalMart, Su, 385.31; Windstream, Se, 186.16; Zito Media, Se, 3.00 REPORTS OF OFFICERS, BOARDS AND COMMITTEES: Written reports: Milford Aging Services Commission minutes for 4/28/15; Milford Housing Authority minutes for 4/14/15; Library Board minutes for 3/17/15; Community Betterment Committee minutes for 4/22/15; Seward County Communications Board minutes for 2/26/15; Website overview for 4/15; Library Report for 4/15; Police Dept. Activity Report for 3/15. Kral reported 11 rescue calls and 3 fire calls. TeSelle: ball season has started, prepping ball fields and mowing is keeping them busy. Chief Siebken: McNeil graduated from the Academy on April 23, 2015. Chief was very pleased with his performance at the Academy. Baker: the Community Betterment Committee met and discussed different projects. Quotes will be gathered for the sidewalk project from F St. to First St. When Marilu is back full time they will be touring other Sr. Centers to gather ideas for improvements. Hoggins reported on the special meeting scheduled for May 12th with BNSF. COMMUNICATIONS: *Sales tax received for the month of 2/15 in the amount of $14,880.10. *Black Hills Energy Annual Franchise fee in the amount of $17,732.87. PUBLIC HEARING: Application to the NDED for a CDBG: Mayor Bruha opened the Public Hearing. Rian Harkins with SENDD noted that they were asked to work alongside the committee to assist with the application process in the DTR category. The City is eligible under the blight and substandard area. Phase I is for planning services with a max grant of $30,000.00. A 25% match would be required if grant is awarded. There will be a lot of interaction with the downtown business owners, property owners and community members to gather input regarding the vision for downtown. Mayor Bruha closed the public hearing. UNFINISHED BUSINESS: Discuss/Action: Utility Easement @ 107 & 109 B Street: K. Hoggins noted that Dennis Troyer was receptive to hooking up sewer. The other owner was not willing to work with the City at all. Kendall noted the effect on the city is, if something would go wrong with the Sr. Center sewer line we would need to access it. Bruha suggested pursuing the easement. Without legal representation the Council decided to hold off on making any decisions. NEW BUSINESS: Approve application to NDED for CDBG: RESOLUTION NO. 518 Whereas, the City of Milford, Nebraska, is an eligible unit of a general local government authorized to file an application under the Housing and Community Development Act of 1974 as Amended for Small Cities Community Development Block Grant Program, and, Whereas, the City of Milford, Nebraska, has obtained its citizens’ comments on community development and housing needs; and has conducted public hearing(s) upon the proposed application and received favorable public comment respecting the application which for an amount of $39,300 for Phase 1 Pre-Development of a “Downtown Revitalization” program; and, NOW, THEREFORE, BE IT RESOVED BY City Council of Milford, Nebraska, that the Mayor be authorized and directed to proceed with the formulation of any and all contracts, documents or other memoranda between the City of Milford and the Nebraska Department of Economic Development so as to effect acceptance of the grant application. May 5, 2015 Dean A. Bruha, Mayor Water Study Report: JEO: Project Engineer, Dane Simonsen with JEO reported on the water system in relation to our well capacity, water demands, nitrate levels, future water demand projections as well as alternate recommended improvements. He explained the risk and vulnerability of the system if well #3 goes down. He explained the blending process and possibly having only 1 location for treatment of the water. Dane will be out next month with a more detailed report. Approve payment to JEO for NDEQ Water Planning Grant: Approved payment to JEO in the amount of $4,033.00 for the water planning grant. Discuss/Action: Vacate part of easement for Dan Matthes, Yeackley Addition: Dan Matthes is interested in building a house on a lot in the Yeackley Addition. The back of the lot has a 35’ utility easement to the north. Matthes has met with NPPD and they are willing to abandon the single phase line in this easement. K. Hoggins noted that this is far enough away from the power line and the sewer line and he doesn’t see a problem with it. Council approved the vacation of 10’ of the existing utility easement for additional building space. Discuss Swimming Pool: Sharon Bender: Sharon had questions regarding making improvements to the inside of the pool bath house. Gary TeSelle had photos of the work that had already been done. The shower fixtures have been cleaned or replaced and the shower stalls have been wrapped with a vinyl type material. Gary will meet with Sharon at the pool next week and show her the progress. Hire part-time summer maintenance employees and set wage: Council approve hiring Josh Dalton as part time summer maintenance employee at an hourly rate of $8.00. Discuss/Action: Interlocal Agreement for prosecution services for City of Milford, Introduction and Adoption of Resolution: City of Seward entered into an interlocal with the County Attorney’s Office to do their prosecutions for criminal offenses, traffic etc.. They do not handle any civil offenses; this would fall back onto the new City Attorney. The County Attorney would charge the City of Milford $3,000.00 per year. It was suggested to wait until we find a new City Attorney to review the document or see if they are interested in handling both the criminal and civil responsibilities. Item tabled. Discuss/Action: change date of June meeting: Council changed the meeting date to Wednesday, June 10, 2015 at 7:30 pm. Discuss/Action: Special Liquor License: Rock the Bricks Beer Garden, Milford Fun Days: The Council reviewed the application and discussion was held regarding option 2 and its proximity to the Methodist Church. Council approved the Special Designated Liquor License for VS Investments for a beer garden during Milford Fun Days to support the Rock the Bricks concert. Discuss/Action: Interlocal Cooperation Agreement, Natural Disaster Emergency; Introduction and Adoption of Resolution: This document is being presented by Seward County to cover any assistance cost they may incur during a disaster. Kral noted the verbiage in the agreement that states Milford agrees to indemnify and hold harmless, protect and defend Seward County against any and all claims; Dan questioned why we would defend Seward County in matters they would be directly involved in. The Council agreed to hold off on approving this agreement until we have new legal counsel. Item tabled. Discuss/Action on Municipal Building: Mayor Bruha asked the Council to go on record as to whether we are going to pursue the replacement of a Municipal Building. Fortune noted we need to fix the roof until we decide what to do. Kral noted the other side of the issue is; it doesn’t take care of repairs to the front window, the basement or a lot of other things. Dan’s perspective is if we are going to spend one dollar on that building it should be a dollar we can afford to throw away. Can we band-aid the problems, yes. Will we continue to have problems, yes. Fortune doesn’t want to put a ton of money into the building, he just wants to maintain it until we can get something done. Baker mentioned that several years ago the voters didn’t like the idea because we didn’t have a plan, design or cost estimate. We need to formulate a building committee that meets with architects. Bruha stated maybe we need to get a building committee together and start exploring this. Fortune agreed we need a new building, most people that walk into the office realize we need a new building. J. Hoggins asked who would pursue talking to these people to get names for this committee. Bruha offered to visit with the citizens and get something going. ADJOURNMENT: Meeting adjourned. Jeanne Hoggins, City Clerk Dean A. Bruha, Mayor MT — May 20, 2015
