PROCEEDINGS REGULAR MEETING PLEASANT DALE BOARD OF TRUSTEES The following is a condensed version of the minutes from the December 11, 2014 meeting of the Pleasant Dale Board of Trustees. A complete copy of the minutes is on file with the Village Clerk’s Office and posted at the following three places: the Community Hall, U.S. Post Office, and the American Legion’s bulletin boards. The next regular meeting will be held January 8, 2015. Pleasant Dale Board of Trustees convened on December 11, 2014 at 7: 04 p.m. Members Present: Mitch Bennett, Jerry McFarland, John Stevens, Leroy Trease, Linda Olson. Also Present: Clerk: Christine Neukirch, Treasurer: Lisa Wolf. The Chair noted the posting location of the Open Meeting Act on the East Wall, as required by law. Approved the November 13, 2014 Regular Meeting Minutes with one correction. Letters and Announcements: There will be a training for Community Safety by the Seward Co Sheriff’s on the 16th and 18th of December at the American Legion Hall. Zito Media informed the Village of a rate increase. The Chair read a letter of resignation for the Village Clerk, effective February 12, 2015. Attorney’s Report: No report. Clerk’s Report: Ordered door closer for fire hall door and it is ready to install. Updated deposit information and training documents. Assisted with the Audit Waiver and update the website. Archived the previous year’s info. Worked on Grants. Identified a customer with no water/sewer account. Sent Pet Renewal Letter and Postcards. Treasurer’s Report: No Report Public Input: None. Commissioner’s Reports: Building – Looking into the lighting around the Community and Fire Hall. The new door on the Fire Department side has arrived and will need to be installed. Fire – 3 rescues and 1 fire call. Parks – Nothing to report. Streets – Reviewing results of the surface fix tests and will need to do some more testing. Water/Sewer and Water Operator – Coliform test was negative. Received VOC test results with good data. Turned water off at 102 Walnut to work on repairs. Sewer flush the previous Saturday went well. Will flush the water in the spring. Some complaints of air bubbles in the water again. May need to pull the well on #2 and do some more work. Possible foot value that isn’t seating correctly. Will plan to shut off well #1 and see if the issue is coming from well #2. Other Reports: Planning and Zoning – Nothing to report. Building Inspector – Two fence permits issued. Sheriff’s Report – Have good case on the car thefts and hope to have a resolution soon. Provided copies of the Fine Waiver Schedules for Beaver Crossing and Utica and sample ticket books. Old Business: Fire Barn Expansion – Talked with another agency that has recently built a building and they went through JEO. Spoke to Prochaska about a second proposal and have not heard anything. The Fire Department is ok with the JEO proposal and wants to make sure things are done correctly. Will have more discussion in January. General Grant Update – After identifying several changes that may take place with the new fire barn, the need for a generator may change. Determined that this is not the right time to pursue this grant. 318 Walnut – Possible Housing Code Violations: reviewed by the Building Inspector and there were no major violations. Windows were repaired, lighting and exit lighting was in place. There were a few issues identified and a letter was drafted to the owners. The Inspector could not access the utility room. New Business: Approved 2014 Audit Waiver Request for Fiscal Year Ending September 30, 2014. Approved the NE Warn Mutual Aid Agreement. Approved a request to Use Community Hall by Department of Road for a Public Meeting for February 17th, 2015. Discussed Returned Check Fees and Procedures – No fees are established at this time and are currently charging the customer the cost of the returned check. No changes at this time but will review the next time fees are set. Approved transfer Agent of Record for EMC Insurance to Vagas Mathiesen of Jones Insurance. Approved Purchase of Code Books for the 2011 National Electrical Code, 2009 Building Code and 2009 Plumbing Code. Ordinance 2014-02 and Ordinance 2014-03 tabled until proper books could be ordered. Approved expenses for upcoming Clerks’ School. Approved purchase of Battery Cables for Sewer Machine. Discussed Vending Machine in Community Hall – The Chair shared three options from the Attorney, removal, an occupancy fee and designating a percentage of the profits to help offset to costs of electricity. There may be additional rules about the food handling that may need to be checked into. Invited the owner of the machine to have a discussion with the Board or the Attorney. Water Meter for 114 S 5th St – Not currently getting a water bill. Water Sewer Commissioner will make sure there is a meter there and Village will work with the customer to get on the billing. Board Adjourned Sin Die at 8: 27 p.m. Re-elected Board Members Jerry McFarland and Mitch Bennett took the Oath of Office and were sworn in. Elected Linda Olson as Chair and Mitch Bennett as Vice Chair. Appointed the following slate for appointments and commissioners. 2014 List of Commissioners and Boards Board Members & Current Commission Linda Olson: Building Jerry McFarland: Parks John Stevens: Streets Leroy Trease: Water/Sewer Mitch Bennett: Fire Name & Current Position Christine Neukirch: Clerk Lisa Wolf: Treasurer Maureen Freeman-Caddy: Attorney JEO-Engineer Leroy Trease-Water Operator JEO, Scott Cowles: Streets Superintendent Gordon McGill-Building Inspector Duane Gabriel CPA-Accountant Health Board Members Linda Olson Mitch Bennett Louis Griser Tree Board Linda Olson Jerry McFarland Deb Bennett Planning and Zoning Committee Appointees of Jan Trease and Rudy Nieman to a three year term. Street Superintendent Appointment of Scott Cowles from JEO as the Streets Superintendent. Approved Contract with Gabriel, Burger & Else, CPA for Accounting Services. Approved Retainer Agreement with Bromm, Lindahl, Freeman-Caddy and Lausterer for Legal Services. Appointments to Fire Barn Expansion Committee and ADA Compliance Committee were McFarland and Olson to the Fire Barn Expansion Committee and McFarland and Stevens to the ADA Compliance Committee. Designated Publishing Locations and Legal Paper as reasonable advance publishing notice in the following locations, Village Office, American Legion Hall and United States Post Office Bulletin Board and the official legal paper as the Milford Times. Review Revenue Report and approved the following Claims: Abbreviations: Eq–Equipment; Ins-Insurance; Li-License Renewal; Pub-Publishing; Qt–Quarterly Filing; Re-Reimbursement; Se-Services; Su-Supplies; Tr-Travel; Tx–Tax, Ut-Utilities; Big V’s Bar and Grill, Se $43.70; Bromm, LIndahl, et al, Su $962.50; Data Technologies, Se $1365.70; Gabriel, Burger & Else, CPA, Su $1065.00; Johnson Hardware, Su $198.00; NE Dept of Enviro Quality, Se $3673.54; Ne Pub Health Lab, Se $31.00; Neukirch, C., Su $39.51; One Call Concepts, Se $1.10; PD Lumber, Su $97.60; Quill.com, Su $97.71; Seward County Clerk, Se $52.69; Seward Co Ind, $65.14; Seward Co PPD, Ut $829.90; Shoemakers, Su $88.10; Snow Auto Supply, Su $425.36; Windstream, Ut $137.34; Wolf, L., Tr $12.32. Total Salaries, $2155.21. Total Claims, $11341.42. Set the Agenda with known items for January 8, 2015 Regular Meeting. Adjourned at 8: 44 p.m. Submitted by: Chris A Neukirch, Village Clerk MT — January 7, 2015
